The Compliance Challenge

Food safety managers are under more pressure than ever, juggling thousands of data points to maintain market access. Will packers invest in these unsung heroes as their compliance requirements escalate?

Compliance has always been a priority for fresh produce packers. But new requirements in traceability, sustainability, customer addenda, and labor laws are rapidly ballooning the documentation requirements. The challenge is becoming more apparent as packers face natural disasters, remote work, and increasingly unannounced audits.

While many operations have managed to stay compliant on paper, many managers feel like they’re drowning in their duty to stay audit-ready. Do repetitive daily tasks bog down your operation, preventing you from managing the big picture in fresh produce quality and safety?

Chasing staff to complete records on time
Continually reminding staff of standard procedures
Constantly catching incomplete or deviant records
Driving site-to-site for document review
Binder-flipping to find data

In multi-location operations, this challenge intensifies. We ran the numbers – across 550 fresh produce clients, the median grower is 68 miles from their packer. With paper documentation, there are only two options: incur costly travel for on-site review, or hunt down issues in scanned images and discuss them by phone. This inefficiency is causing many packers to feel behind the eight ball in monitoring their networks. What can be done to solve the issue?

“In an age of regulatory and customer mandates, the challenges of data acquisition, retrieval, and analysis have become even more pressing for packers. The increased use of digital food safety systems like Provision will be a vital tool in meeting these challenges.”

Joan Rosen • Principal & Founder, JC Rosen Resources

“It’s inefficient to manually follow up on routine items, collate data, and connect dots. Leveraging food safety software such as Provision frees up human resources to do the things that require critical thinking and a personal touch.”

Jennifer McEntire • Founder, Food Safety Strategy

The Solution: Step 1

Centralize All Quality and Safety Data in One Shared Hub

The Solution: Step 2

Eliminate Routine Distractions to Reclaim Time for Managers

1.

Automate your reminders with task notifications to users or teams.

Eliminate guesswork by displaying SOP guidance inside related records.

3.

Reduce ESL errors with live translation for 109 languages.

4.

Update versions for a network of documents in just one click.

5.

Prevent staff from submitting incomplete or non-compliant records.

The Solution: Step 3

Gain Data-Driven Insight Across Grower-Packer Networks

1.

Learn of major deviations instantly with smart rules that trigger escalation alerts.

Check who’s overdue on which activities in one automatic summary.

3.

Track ongoing compliance metrics in customizable reports.

4.

Use dashboards to compare performance across packhouses and growers.

The Impact for Managers

Digital Efficiency Is a Stepping Stone to Enhance Process Control

Managers can only be as effective as their resources allow. Using food safety software such as Provision, managers gain the time and the tools they need. With this advantage, packers are making data less of an organizational risk for audits, and more of a strategic asset for improvements in quality and safety.

Achieve up to 80% time savings in food safety management

“Provision has been wonderful for our food safety program across the board. We save a ton of time in areas like document review, policy and procedure updates, and team organization.”

Kyle Farmer • Senior FSQA Manager, Local Bounti

Mitigate risks in achieving safety and quality compliance

“There’s a lot of documentation and a lot of details you need to track. Having a digital system like Provision for non-conformities gives a layer of accountability for our teams. We limit risks by having all our documentation in one place.”

Jon Cox • VP Science & Technology, Double Diamond Fruit

Build management insight to enable continuous improvement

“Our food safety program was very paper-centric and difficult to access for each person who need to be involved. Provision provided transparency and visibility across the organization and across different departments. That allowed us to create a greater sense of accountability.”

Dan Corsaro • President, Indianapolis Fruit

Since proving these outcomes, Provision has been adopted by fresh produce packers across the world, big and small.